Administrator Workflow¶

Administrator Experience

System-wide control over user lifecycle, course governance, and reporting.

Admin Role Capabilities and responsibilities overview. Statistics & Reports Track enrollment trends and generate outputs. Data Operations How updates are persisted and synchronized.

The administrator workflow defines all actions available to an administrator after successfully logging into the School Enrollment System.
Administrators have the highest level of access and can manage users, courses, and system-wide academic data.

Overview¶

After authentication, the system displays the administrator menu.
Administrators may perform the following operations:

Add a student
Remove a student
View student list
Add an instructor
Remove an instructor
View instructor list
Add a course
Close a course
Update student information
Update instructor information
Assign instructor to a course
View enrollment statistics
Generate reports
Logout

Each option is handled through the Helpers class and the Administrator class.

1. Add a student¶

Administrators can create new student accounts.

Workflow:

Enter student name
System generates a random 10‑digit ID
Enter and validate:
Password
Email
Phone number
Address
Enter credit limit
Student is added to the system

Validation ensures all fields meet system requirements.

2. Remove a student¶

Administrators can remove a student by ID.

Workflow:

Enter student ID
System searches the student list
If found, the student is removed
If not found, a message is displayed

Removal uses an iterator to avoid errors during list modification.

3. View student list¶

Displays all students currently registered in the system.

Each student is printed using their toString() method.

4. Add an instructor¶

Similar to adding a student, but without credit limits.

Workflow:

Enter instructor name
System generates a random ID
Enter and validate:
Password
Email
Phone number
Address
Instructor is added to the system

5. Remove an instructor¶

Administrators can remove an instructor by ID.

Workflow mirrors student removal.

6. View instructor list¶

Displays all instructors currently registered in the system.

7. Add a course¶

Administrators can create new courses.

Workflow:

Enter course name
Enter course code
Enter schedule
Enter description
Enter capacity
Enter credit hours
Optionally assign an instructor
Set enrollment status (open or closed)
Course is added to the system

Validation ensures all fields are valid.

8. Close a course¶

Administrators can close a course for enrollment.

A course may be closed if:

It exists
It is open
It is full or intentionally closed

The system prints appropriate feedback.

9. Update student information¶

Administrators can update:

Name
Password
Email
Phone number
Address
Role
Credit limit

Workflow:

Enter student ID
If found, update fields using validation
Save changes

10. Update instructor information¶

Similar to updating student information, but without credit limits.

11. Assign instructor to a course¶

Workflow:

Enter course code
Enter instructor ID
System verifies:
Course exists
Instructor exists
Course does not already have an instructor
Instructor is assigned

This ensures proper teaching assignments.

12. View enrollment statistics¶

Displays:

Total number of enrolled students across all courses
Whether open courses exist
Basic enrollment distribution

This provides administrators with a quick overview of system activity.

13. Generate reports¶

Identifies:

The most popular course (highest enrollment)

Useful for academic planning and analysis.

14. Logout¶

Ends the administrator session and returns to the main role selection menu.

Summary¶

The administrator workflow provides full control over the School Enrollment System.
Administrators manage users, courses, assignments, and system-wide academic data, ensuring that the system remains organized, functional, and up to date.

This workflow represents the highest level of access and responsibility within the system.